Important FLEX Obligation Notice
- Full-time faculty have an obligation of 40 hours for the academic year. Flex hours are due by Friday, May 28.
- Part-time Faculty have an obligation based on instructional load. Your Flex obligation is listed on your contract and your ProLearning home page. Spring hours are due Friday, May 28.
- IMPORTANT NOTICE: Because of the mandatory online training during summer and fall 2020, part-time faculty can carry over excess hours from fall to spring for this year only. If you want to carry over excess hours Flex hours from fall to meet your spring obligation, follow these directions to add external hours to your transcript.
- Title: Fall 2020 Flex Carryover
- Training Description: I am carrying over excess Flex hours from fall to spring.
Training Date: The date you are making the request
To check your completed Flex hours, log into ProLearning, open your Flex Credit Dashboard and follow these steps:
- Click on Flex Credit Dashboard
- Choose the desired time period, e.g. AY 2020-21 (for FT faculty) or Sp 21 (for PT faculty).
- Refresh the graph - Be patient. It might take a minute.
- After the graph has been refreshed, click on View Details
For more details, check out this document for Finding your Completed Hours which includes screenshots and step-by-step directions.
For information about the Flex program, open the Flex Information Brochure or read the FAQs below.
FAQs about Flex and the Flexible Calendar Program
What is Flex?
The California Community Colleges Flexible Calendar Program allows colleges to set aside a specified number of days/hours for professional development (Flex) activities in lieu of teaching each semester (Title 5, Section 55720). Each year, schools must offer a total of 175 teaching and professional learning days, so each added Flex day means one fewer day of classroom instruction. Currently, COM has five Flex days per semester.
For more details about this program, read the California Community Colleges FLEX Guidelines.
Who must participate?
All full and part-time credit and noncredit faculty must participate in Flex. Faculty are paid for this time as part of their contract. Faculty who do not complete their Flex obligation will have their pay adjusted.
New Flex Policy beginning fall 2020
How is my Flex obligation determined?
UPM has negotiated some changes in the Flex program. Full-time faculty will now have a 40-hour Flex obligation for the academic year rather than having a semester-by-semester obligation. Full-time faculty will now have until the last day of spring finals to complete their yearly Flex obligation.
Part-time Faculty Flex obligation
The Flex obligation for part-time faculty of 20 hours/semestr is prorated based on assigned instructional load. In the case of librarians, counselors, school nurse, and Child Development Program faculty, the obligation is based on workload. Part-time faculty must complete their Flex obligation by the last day of finals each semester. Because of the mandatory professional development for online instruction required this year due to COVID-19, UPM has negotiated to allow part-time faculty to apply excess Flex hours earned in fall to spring for the 2020—2021 academic year only. If a part-time faculty member does not have a contract for the spring semester or otherwise earns more Flex hours than required, there will not be any additional compensation.
# of Units Taught
Hours of Obligation
# of Units Taught
Hours of Obligation
Where can I find my Flex obligation?
You can find your Flex obligation on your contract and your ProLearning Welcome page, where it is updated on the first day of each semester.
How can I complete my Flex requirement?
You can attend professional learning activities during Flex week and throughout the semester, complete online training modules, go to off-campus conferences or workshops, or complete other individual activities.
Full-time faculty are required to attend the mandatory Flex day each semester which includes Convocation and department meetings.
Part-time faculty are encouraged, but not required, to attend Convocation and department meetings.
What happens if a full-time faculty member misses a mandatory Flex day?
Full-time faculty members who do not attend Convocation or department meetings on the mandatory Flex day must submit an absence report.
What kinds of individual activities are acceptable?
According to the Chancellor’s office, FLEX activities may include:
- Course instruction and evaluation
- Staff development, in-service training, and instructional improvement
- Program and course curriculum or learning resource development and evaluation
- Student personnel services
- Learning resource services
- Related activities, such as student advising, guidance, orientation, matriculation services, and student, faculty, and staff diversity
- Departmental or division meetings, conferences and workshops, and institutional research, To qualify, these meetings should have a professional learning component. Regular meetings to deal with normal housekeeping issues do not quality.
- Other duties as assigned by the district
- The necessary supporting activities for the above These activities might include:
- Attending a conference related to your field
- Serving as a club adviser or student mentor
- Working with librarians to evaluate the library collections
- Mentoring another faculty member
- Participating in a Faculty Inquiry Group
- Attending a COM-sponsored presentation
- Serving on a hiring committee (max. 5 hours).
All activities should be linked to the comprehensive plan for staff development and to the goals and objectives of the Flexible Calendar Program. In addition, the staff development plan and the flexible calendar program should be linked to the goals and mission of the college.
What kinds of activities are not acceptable for FLEX credit?
You cannot claim Flex credit for:
- Activities related to the normal preparation of classes, such as selecting textbooks, preparing syllabi and class materials, and grading, which are required parts of your job and your compensation as an instructor
- Activities for which you receive special compensation
- Activities that conflict with your classroom or office hours
- Participating in ongoing committees that are part of your professional service to the institution.
What is ProLearning?
ProLearning is our professional learning management system. With ProLearning, you can:
- View a calendar of upcoming professional learning events
- Register for Flex sessions and activities
- Access thousands of online training offerings from Lynda.com, Skillsoft, and Keenan
- View a transcript of your professional learning activities
- Access the California Community College’s Vision Resource Center, developed to promote and support the goals of the Chancellor’s Vision for Success
- Connect with colleagues at COM and throughout the CCC system.
How do I get to ProLearning?
Simply log into MyCOM and select ProLearning from the list of applications. This will take you to your Welcome page, where you will find links to the Workshop Calendar, training suggestions, Flex Dashboard, Your Transcript, featured training, a social feed, and your Faculty Flex Obligation.
How do I record my Flex activities?
All professional learning activities should be recorded in ProLearning. After each Flex session, the presenter or Flex coordinator will use the sign-in sheets or, in the case of Zoom sessions, the list of participants to mark attendance online. Attendees will need to fill out a quick online evaluation, and then, that session will be marked as "complete" in your transcript. If you find and complete online training offered in ProLearning, it will automatically be added to your transcript. If you do individual activities, you will need to go to MY TRANSCRIPT and "add external training".
How do I check my completed Flex hours?
Open ProLearning, click on the Flex Credit Dashboard button, and follow these steps:
- Select the tab for the desired time period
- Use the Options dropdown menu to Refresh the page
- Hover your mouse in the top right corner of the chart to access a second drop-down menu to View Details, Export to Excel, or Refresh. When you select the view details option, you will see a list of activities and hours completed within a certain time period.
Do I need to submit any paperwork?
No. At the end of each semester for part-time faculty and at the end of the spring semester for full-time faculty, the Flex coordinator will run a training report that includes the number of Flex hours required and the Flex/professional learning activities that have been completed by each faculty member. You can view your completed activities in your transcript and the Flex Credit Dashboard. You do not have to print or submit anything.
If you have questions about Flex or ProLearning, contact Contact Beth Patel at email@example.com.
SPRING 2021 FLEX WEEK
Cultivating Empathy, Care, Connection, and Inspiration
Tuesday, January 19 — Friday, January 22
Convocation and Department Meetings - Thursday, January 21
Pre-Flex Week Benefits and Wellness Sessions - January 11-15
FALL 2020 FLEX WEEK
SPRING 2020 Flex Week Information