Faculty FLEX Information

Proposals for Spring 2019 Flex Week

Faculty FLEX Obligation

Five Flex Days/Semester Formula

Based on five (5) days of Flex per semester:
# of units X 1.33 = Hours of Obligation
(Fractions: .49 or below round down. .5 or above, round up.)

# of Units Taught

1 2 3 4 5 6 7 8 9 10

Hours of Obligation

1 3 4 5 7 8 9 11 12 13

# of Units Taught

11 12 13 14 15 16 17 18

Hours of Obligation

15 16 17 19 20 21 23 24


FAQs about FLEX and the Flexible Calendar Program

What is Flex?

The California Community Colleges Flexible Calendar Program allows COM to set aside a specified number of days/hours for professional development (Flex) activities in lieu of teaching each semester. (Title 5, Section 55720) Each year, schools must offer a total of 175 teaching and professional development days, so each added Flex day means one fewer day of classroom instruction.

Who must participate?
  • All full and part-time credit faculty must participate. This also includes librarians, counselors, the school nurse, and Child Development Program faculty. Faculty are paid for this time as part of their contract. Faculty who do not complete their Flex obligation and submit a signed Flex Verification form at the end of the semester will have their pay adjusted.
What is my Flex obligation?
  • The Flex obligation is based on the number of units you teach, or, in the case of librarians, counselors, the school nurse, and Child Development Program faculty, the workload. It does not apply to overload activities such as department chair hours, IR&D grants, or other extra units. Flex obligation information can be found on your contract and on the Professional Development webpage.
  • For fall 2018, there are five Flex days. Faculty teaching a 15-unit load will have a Flex obligation of 20 hours. 
  • For spring 2019, there are also five Flex days. Faculty teaching a 15-unit load will have a Flex obligation of 20 hours.
When are the 2018-2019 Flex Days?
  • Fall Flex Week – Aug. 13-17 This includes a mandatory Flex day for full-time faculty on Wednesday, Aug. 16 for Convocation and department meetings.
  • Spring Flex Week – Jan. 14-18 This includes a mandatory Flex day for full-time faculty on Wednesday, Jan. 16 for Convocation and department meetings.
  • Part-time faculty are strongly encouraged but are not required to attend Flex week activities.
What happens if a full-time faculty member misses a mandatory Flex day?
  • Full-time faculty is required to attend the mandatory Flex day each semester. A full-time faculty member who does not attend the mandatory Flex day must submit an absence report.
How can I complete my Flex requirement?
  • You can attend scheduled activities during Flex week, attend professional development activities scheduled during the semester, or complete individual professional development activities.
What kinds of individual activities are acceptable?

There are nine approved criteria designated by the state.

  1. Improvement of teaching
  2. Maintenance of current academic and technical skills and knowledge.
  3. In-service training for vocational education and employment preparation programs
  4. Retraining to meet changing institutional needs
  5. Intersegmental exchange programs
  6. Development of innovations in instructional and administrative techniques and programs
  7. Computer and technological proficiency
  8. Courses and training implementing affirmative action and upward mobility
  9. Other activities determined to be related to educational and professional development. These might include: attending a conference related to your field, serving as a club advisor, working with librarians to evaluate the library collections, giving an approved Flex presentation, participating in a Faculty Inquiry Group, attending a COM-sponsored presentation, and participating in activities that promote physical wellbeing and camaraderie with COM colleagues (max. 3 hours).

All activities should be linked to the comprehensive plan for staff development and to the goals and objectives of the Flexible Calendar Program. In addition, the staff development plan and the flexible calendar program should be linked to the goals and mission of the college.

What kinds of activities are not acceptable for Flex credit?

You cannot claim Flex credit for:

  • activities related to the normal preparation of classes such as selecting textbooks, preparing syllabus and class materials, grading, and meeting with students.
  • activities for which you receive special compensation.
  •  activities that conflict with your classroom or office hours.
  • participating in ongoing committees that are part of professional service to the institution.
How do I report my Flex activities?
  • At the end of the semester, all credit faculty will need to complete and submit a Flex Verification Form. This form is available on the Professional Development webpage and includes information about scheduled Flex week activities and a place to record information about individual activities.
Important Change for spring 2019:
  • All Professional Learning activities must be recorded in ProLearning, our new learning management system which is accessible through the MyCOM portal. With this system, you can browse online training options with Lynda.com, Skillsoft, and Keenan. You can also view a calendar of on-campus Flex events and register simply by selecting REQUEST for the event you want to attend. After you have attended a Flex session and signed in, you will be marked in the system as having attended and can then fill out a short, online evaluation to "complete" your training. If you attend external training, you can go to MY TRANSCRIPT and add your information.

When is the Flex Verification Form due?
  • For fall 2018, Flex forms are due by Friday, Dec. 14. You can put your form in the Professional Development mailbox in the Kentfield mailroom or email it to Flex@marin.edu
Important Change for spring 2019:
  • Professional Learning activities must be completed and recorded in ProLearning by Friday, May 24.

For more detailed information about the Flex program, you can read the California Community Colleges Flex Guidelines.

If you have questions, contact Beth Patel at BPatel@marin.edu