Transforming the Student Experience by Expanding Our Equity Toolbox

Monday, August 12 — Friday, August 16

Convocation and Department Meetings
Wednesday, August 14

Request for Flex Proposals

We need your ideas and proposals to make Fall Flex Week a valuable experience for everyone. In particular, we are seeking equity-minded* ideas that:

  • showcase best practices in teaching
  • foster collaboration
  • improve student success
  • cultivate a safe and inclusive campus community

Download, complete, and submit this Flex Proposal Form by Friday, May 17. Questions? Contact Beth Patel at bpatel@marin.edu

*Equity: Recognizing the historical and systemic disparities in opportunity and outcomes and providing the resources necessary to address those disparities.

*Equity-Minded: The perspective or mode of thinking exhibited by practitioners who call attention to patterns of inequity in student outcomes. These practitioners are willing to take personal and institutional responsibility for the success of their students, and critically reassess their own practices. It also requires that practitioners are race-conscious and aware of the social and historical context of exclusionary practices in American education.


Spring 2019 Faculty FLEX Information

Important Changes for Spring 2019

How do I report my Flex activities?
  • Beginning in spring 2019, all Flex/professional learning activities must be recorded in ProLearning, our new learning management system accessible through the MyCOM portal. With this system, you can view a calendar of on-campus Flex events and register by selecting a REQUEST for the event you want to attend. After you have attended a Flex session and signed in, you will be marked in the system as having attended and can fill out a short, online evaluation to "complete" your training.  You can also browse online training options with Lynda.com, Skillsoft, and Keenan. If you attend external training, you can go to MY TRANSCRIPT and add your information.
Do I still need to complete a Flex Verification Form?
  • With the new ProLearning system, faculty no longer have to submit a Flex Verification Form. Instead, faculty must complete and record all Flex/professional learning activities in ProLearning by Friday, May 24.

Faculty FLEX Obligation

Five Flex Days/Semester Formula

Based on five (5) days of Flex per semester:
# of units X 1.33 = Hours of Obligation
(Fractions: .49 or below round down. .5 or above, round up.)

# of Units Taught

1 2 3 4 5 6 7 8 9 10

Hours of Obligation

1 3 4 5 7 8 9 11 12 13

# of Units Taught

11 12 13 14 15 16 17 18

Hours of Obligation

15 16 17 19 20 21 23 24


FAQs about FLEX and the Flexible Calendar Program

What is Flex?

The California Community Colleges Flexible Calendar Program allows COM to set aside a specified number of days/hours for professional development (Flex) activities in lieu of teaching each semester. (Title 5, Section 55720) Each year, schools must offer a total of 175 teaching and professional development days, so each added Flex day means one fewer day of classroom instruction.

Who must participate?
  • All full and part-time credit faculty must participate. This also includes librarians, counselors, the school nurse, and Child Development Program faculty. Faculty are paid for this time as part of their contract. Faculty who do not complete their Flex obligation and submit a signed Flex Verification form at the end of the semester will have their pay adjusted.
What is my Flex obligation?
  • The Flex obligation is based on the number of units you teach, or, in the case of librarians, counselors, the school nurse, and Child Development Program faculty, the workload. It does not apply to overload activities such as department chair hours, IR&D grants, or other extra units. Flex obligation information can be found on your contract and on the Professional Development webpage.
  • For fall 2018, there are five Flex days. Faculty teaching a 15-unit load will have a Flex obligation of 20 hours. 
  • For spring 2019, there are also five Flex days. Faculty teaching a 15-unit load will have a Flex obligation of 20 hours.
When are the 2018-2019 Flex Days?
  • Fall Flex Week – Aug. 13-17 This includes a mandatory Flex day for full-time faculty on Wednesday, Aug. 16 for Convocation and department meetings.
  • Spring Flex Week – Jan. 14-18 This includes a mandatory Flex day for full-time faculty on Wednesday, Jan. 16 for Convocation and department meetings.
  • Part-time faculty are strongly encouraged but are not required to attend Flex week activities.
What happens if a full-time faculty member misses a mandatory Flex day?
  • Full-time faculty are required to attend the mandatory Flex day each semester. A full-time faculty member who does not attend the mandatory Flex day must submit an absence report.
How can I complete my Flex requirement?
  • You can attend scheduled activities during Flex week, attend professional development activities scheduled during the semester, or complete individual professional development activities.
What kinds of individual activities are acceptable?

There are nine approved criteria designated by the state.

  1. Improvement of teaching
  2. Maintenance of current academic and technical skills and knowledge.
  3. In-service training for vocational education and employment preparation programs
  4. Retraining to meet changing institutional needs
  5. Intersegmental exchange programs
  6. Development of innovations in instructional and administrative techniques and programs
  7. Computer and technological proficiency
  8. Courses and training implementing affirmative action and upward mobility
  9. Other activities determined to be related to educational and professional development. These might include: attending a conference related to your field, serving as a club advisor, working with librarians to evaluate the library collections, giving an approved Flex presentation, participating in a Faculty Inquiry Group, attending a COM-sponsored presentation, and participating in activities that promote physical wellbeing and camaraderie with COM colleagues (max. 3 hours).

All activities should be linked to the comprehensive plan for staff development and to the goals and objectives of the Flexible Calendar Program. In addition, the staff development plan and the flexible calendar program should be linked to the goals and mission of the college.

What kinds of activities are not acceptable for Flex credit?

You cannot claim Flex credit for:

  • activities related to the normal preparation of classes such as selecting textbooks, preparing syllabus and class materials, grading, and meeting with students.
  • activities for which you receive special compensation.
  •  activities that conflict with your classroom or office hours.
  • participating in ongoing committees that are part of professional service to the institution.
How do I report my Flex activities?
  • You can now keep track of your Flex hours via ProLearning, our new online learning management system.  When you attend and sign in for an on-campus Flex event, the session will automatically be added to your "transcript". You can also access online training including SkillSoft and Lynda.com directly from ProLearning, and it also will automatically be added to your transcript. If you attend a conference or complete other acceptable individual activities, you can "add external training" to your transcript. Our ProLearning Getting Started Guide will help guide you through the process. For spring 2019, you must complete your Flex obligation by Friday, May 24. 
When is the Flex Verification Form due?
  • After fall 2018, we will use ProLearning to record professional learning activities, and you will no longer have to complete the Flex Verification form. For spring 2019, you must complete your Flex obligation by Friday, May 24. 

For more detailed information about the CCC Flex program, refer to the California Community Colleges Flex Guidelines.

If you have questions, contact Beth Patel at BPatel@marin.edu