COVID-19 Exposure and Reporting Procedure

COVID-19 Exposure and Reporting Procedure

Updated February 7, 2021

College of Marin (COM) prioritizes the health and safety of our students, staff, and faculty. As we continue to adapt in response to the pandemic, it is important that we are thoughtful, kind, and understanding to each other and ourselves. COM is here to support the campus community through this challenging time.

The COVID-19 designated point of contact for responding to COVID-19 concerns is COM employee Lindsay Bacigalupi. Chief of Police Jeff Marozick serves as backup in this role. The designated point of contact is responsible for coordinating reports of possible COVID-19 exposures in order to appropriately instruct close contacts to quarantine and notify local health officials and the campus community in a prompt, responsible manner.

The following procedure details how to respond when students, employees, and authorized visitors have had potential exposure, confirmed exposure, or positive lab test results for COVID-19. It is imperative that the District procedures are followed to reduce the spread of the virus, keep our community safe, and our classes on schedule. 

Students, Employees, and visitors should report:
  • symptoms of COVID-19;
  • a positive test for COVID-19; or
  • close contact* to someone with COVID-19 
    by emailing COVIDreporting@marin.edu.
*Close contact:
  • Someone who was within six (6) feet of an infected person for 15 minutes or longer
  • Any household member
  • Individuals who have shared a home within 14 days of a person’s COVID-19 diagnosis
  • Intimate partners
  • Caregivers

Definitions

Isolation and quarantine are public health practices used to protect the public by preventing exposure to people who have or may have a contagious disease.

Isolation: separates those infected with a contagious disease from people who are not infected.

  • COVID-19 positive individuals must isolate.

Quarantine: separates and restricts the movement of people who were exposed to a contagious disease in case they become infected. Exposed individuals may develop symptoms, while some become infected with a disease and do not know it, or they may have the disease but do not show symptoms.

  • Close contacts of COVID-19 positive people must quarantine.

Reporting

College of Marin’s exposure and reporting processes are based on last contact on campus, timing of symptom onset, and follow CDC and Marin Health and Human Services Guidelines.

COVID-19 Case Alerts

When College of Marin learns of a potential exposure or confirmed case, the individual and those known to have been contact with them are notified to learn more about symptom onset and provide public health guidance for isolation, quarantine, and testing. Guidance related to a potential exposure or confirmed case is provided directly to individuals and other members of campus, as appropriate. 

College of Marin will send an all campus email to students, faculty, and staff when

  1. a public health agency has confirmed via a COVID-19 test that a member of the campus community has the virus; AND
  2. the individual was recently on the campus or other College-related instructional site.
Campus notifications will include the general location and date of exposure.  All communications will protect confidentiality, as required by FERPA, HIPAA, and state law related to privacy of educational records and other privacy laws.
 

DISCLAIMER: These scenarios represent some of the most common COVID-19 related situations; however, each case is different and may not be exactly the same as your situation. Please contact your instructor or supervisor if you have questions about what to do. 

Scenario 1

STUDENT OR EMPLOYEE WHO IS SICK WITH MILD COLD/FLU SYMPTOMS NOT CONSISTENT WITH COVID-19, PER INDIVIDUAL’S REPORT OF ASSESSMENT BY HEALTHCARE PROVIDER
  1. Individuals with symptoms should stay home until illness resolves.
  2. Individuals should be fever free for at least 24 hours before returning to campus.

Confirmation process: Does not apply

Notification process: None

Any illness that prevents a student or employee from attending class or working should be communicated to the instructor or supervisor.


Scenario 2

INDIVIDUAL OR PUBLIC HEALTH AGENCY REPORTS A POSITIVE LAB TEST FOR COVID-19, AND THE INDIVIDUAL HAS HAD DIRECT CAMPUS CONTACT WITHIN 14 DAYS
  1. Individuals should email COVIDreporting@marin.edu to notify the District of their positive COVID-19 results, indicating they have had direct contact to campus within 14 days.
  2. Individuals should include the following information:
    • M00# of affected person
    • Contact information, including mailing address and phone number
    • Date(s) of campus visit(s)
    • All locations on campus the individual occupied for each visit and amount of time spent in each location
    • PPE and physical distancing protocols followed
    • Time of symptom onset
    • Date of COVID-19 test
    • Names of individuals with whom the affected person had close or prolonged contact
  3. Classroom/office/areas in which individual spent 15 minutes or more will be closed for 24 hours after exposure and will remain closed until disinfection is complete.
  4. The District liaison will work with county public health agencies, Student Health Services, Human Resources, and other College areas as necessary to determine potential exposure to individuals on campus and notify these individuals. If individuals had close contact with the affected person, they should monitor symptoms for 14 days and must quarantine away from campus. The notification should recommend that the individual be tested between days 5-7 from the last contact with a COVID-19 positive person. It should also include the date they may return to campus, as determined by the time- and symptom-based approach.
  5. Per AB 685, within one business day, the District will notify all employees present at the worksite within the infectious period that they may have been exposed to COVID-19.
    • If the affected employee(s) include represented employees, this notification will also be sent to the employees’ exclusive representative.
    • Human Resources will provide all affected employees, and the exclusive representative (if any), with a notice of information regarding COVID-19 related benefits or leave rights under federal, state, and local laws, or pursuant to employer policy, as well as the employee’s protections against retaliation and discrimination.
    • The chief of police will provide all affected employees, and the exclusive representative (if any), of the College’s plans for implementing and completing a disinfection and safety plan pursuant to guidelines issued by the CDC.
  6. Returning to Campus Following a COVID-19 Diagnosis
    • Individuals who test positive for COVID-19, and who have had symptoms, may return to campus when:
    • At least 10 days have passed since symptom onset; AND
    • At least 24 hours have passed since resolution of fever without the use of fever-reducing medications; AND
    • Other symptoms have improved.
  7. Individuals who test positive for COVID-19 who never develop symptoms may return to campus 10 days after the date of their first positive COVID-19 test.
  8. All positive COVID-19 cases determined to affect exposure on campus will be recorded by M00# and will be kept confidential, with notification of each known exposure sent to the Superintendent/President and Human Resources Director.
  9. Notification of employees who have tested positive and have been on campus within 14 days will be reported to Keenan, per SB 1159. Information will be recorded by M00# and will be kept confidential.

Confirmation process: Individual or public health agency confirmation

Campus notification process: All campus notification. College of Marin will provide direct communication and guidance to students, employees, and/or visitors who were in close contact with the individual who tested positive.


Scenario 3

ASYMPTOMATIC INDIVIDUAL, WHO HAS BEEN ON CAMPUS, HAS A CLOSE CONTACT TEST POSITIVE FOR COVID-19 OR IS QUARANTINED DUE TO EXPOSURE OR POST TRAVEL.*
NOTE: Individuals who have had close contact or exposure to a COVID-19 positive person should not come to campus.
  1. Email COVIDreporting@marin.edu, indicating close contact with an individual who has tested positive for COVID-19.
  2. Individuals should include the following information:
    • M00# of affected person
    • Contact information, including mailing address and phone number
    • Date(s) of campus visit(s)
    • All locations on campus the individual occupied for each visit and amount of time spent in each location
    • PPE and physical distancing protocols followed
    • Names of individuals with whom the affected person had close or prolonged contact
  3. Individuals should monitor for symptoms for 14 days and must quarantine away from campus. They should contact their healthcare provider for next steps. Uninsured individuals should contact their public health department.
  4. Testing is recommended between days 5-7 from the last contact with a COVID-19 positive person.
  5. Individuals who test positive for COVID-19 and who have been on campus within the last 14 days, please refer to Scenario #2.
  6. The District liaison will work with county public health agencies, Student Health Services, Human Resources, and other College areas as necessary to determine whether the individual’s potential risk and exposure to other individuals on campus warrants those individuals quarantining away from campus. If so, College of Marin will communicate directly with those individuals.
* Refer to local public health agency for current post-travel guidance.

Confirmation process: Individual report or identification through contact tracing of confirmed case

Campus notification process: No all campus notification. College of Marin will provide direct communication and guidance to students and/or employees who were in close contact on a case-by-case basis (based on last contact on campus).


Scenario 4

INDIVIDUAL SELF-REPORTS A POSITIVE LAB TEST FOR COVID-19, BUT IS OUTSIDE OF MARIN COUNTY WITH NO DIRECT CONTACT TO CAMPUS WITHIN 14 DAYS
  1. Individual should email COVIDreporting@marin.edu to notify the District of their positive COVID-19 results, indicating they reside outside of Marin County and have not had direct contact to campus within 14 days.
  2. Individuals should follow the advice of their healthcare provider. Uninsured individuals experiencing symptoms of COVID-19 should contact their public health department.
  3. Returning to Campus Following a COVID-19 Diagnosis
    • Individuals who test positive for COVID-19, and who have had symptoms, may come to campus when:
      • At least 10 days have passed since symptom onset; AND
      • At least 24 hours have passed since resolution of fever without the use of fever-reducing medications; AND
      • Other symptoms have improved.
    • Individuals who test positive for COVID-19 who never develop symptoms may return to campus 10 days after the date of their first positive COVID-19 test.

Confirmation process: Public health agency confirmation via the individual

Campus notification process: No all campus notification. College of Marin will provide direct communication and guidance to the individual.


Scenario 5

INDIVIDUAL HAS SYMPTOMS CONSISTENT WITH COVID-19, BUT NO TEST CONFIRMATION
  1. Individuals who have been on campus within 14 days of symptom onset, should email COVIDreporting@marin.edu, indicating they have symptoms consistent with COVID-19, but no test confirmation.
  2. Individuals should be prepared to provide the following information:
    • M00# of affected person
    • Contact information, including mailing address and phone number
    • Date(s) of campus visit(s)
    • All locations on campus the individual occupied for each visit and amount of time spent in each location
    • PPE and physical distancing protocols followed
    • Date and time of symptom onset
    • Names of individuals with whom the affected person had close or prolonged contact
  3. Individuals should monitor their symptoms for 14 days and must quarantine away from campus. They should contact their healthcare provider for next steps. Uninsured individuals should contact their public health department.
  4. The District will follow public health agency guidelines and will provide guidance to the individual(s) on a case-by-case basis.
  5. Individuals who have had symptoms consistent with COVID-19, but no test confirmation may return to campus when:
    • At least 10 days have passed since symptom onset; AND
    • At least 24 hours have passed since resolution of fever without the use of fever-reducing medications; AND
    • Other symptoms have improved.

Confirmation process: Individual report

Campus notification process: No all campus notification. College of Marin will provide direct communication and guidance to students and/or employees who were in close contact on a case-by-case basis (based on last contact on campus and timing of symptom onset).


Scenario 6

STUDENT DEVELOPS SYMPTOMS CONSISTENT WITH COVID-19 WHILE ON CAMPUS
  1. If student is experiencing life threatening symptoms, call 911.
  2. If applicable, document all students in attendance, adjourn class, and send all students home with instructions to maintain the confidentiality of the student’s name, symptoms, and other identifying information as required by law (including FERPA and HIPAA).
  3. Document the following information and email to COVIDreporting@marin.edu.
    • M00# of affected person
    • Contact information, including mailing address and phone number
    • Date(s) of campus visit(s)
    • All locations on campus the individual occupied for each visit and amount of time spent in each location
    • PPE and physical distancing protocols followed
    • Date and time of symptom onset
    • Names of individuals with whom the affected person had close or prolonged contact
  4. If student is capable and can do so safely, they should return to their residence, quarantine, and contact their healthcare provider. Uninsured individuals experiencing symptoms of COVID-19 should contact their public health department.
    • If unable to transport themselves home, they should contact a designated emergency contact or campus police at (415) 485-9696 for assistance.
  5. Lock the classroom, office, or area and include signage on door “Do not enter, possible contamination.”
  6. Classroom/office/areas in which individual spent 15 minutes or more will be closed for 24 hours after exposure and will remain closed until disinfection is complete.
  7. The District liaison will work with county public health agencies, Student Health Services, Human Resources, and other College areas as necessary to determine potential exposure to individuals on campus and notify these individuals. If individuals had close contact with the affected person, they should monitor symptoms for 14 days and must quarantine away from campus. The notification should recommend that the individual be tested between days 5-7 from the last contact with a COVID-19 positive person. It should also include the date they may return to campus, as determined by the time- and symptom-based approach.

Confirmation process: Individual report

Campus notification process: No all campus notification. College of Marin will provide direct communication and guidance to students and/or employees who were in close contact with the individual who tested positive.


Scenario 7

EMPLOYEE DEVELOPS SYMPTOMS CONSISTENT WITH COVID-19 WHILE ON CAMPUS
  1. If employee is experiencing life threatening symptoms, call 911.
  2. Employee should email the following information to COVIDreporting@marin.edu.
    • M00#
    • Contact information, including mailing address and phone number
    • Date(s) of campus visits(s)
    • All locations on campus occupied for each visit and amount of time spent in each location
    • PPE and physical distance protocols followed
    • Date and time of symptom onset
    • Names of individuals with whom they had close or prolonged contact
  3. Employee should lock their office, classroom, or area and include signage on the door “Do not enter, possible contamination.”
  4. If employee is capable and can do so safely, they should return home, quarantine, and contact their healthcare provider. If unable to transport themselves home, they should contact a designated emergency contact or campus police at (415) 485-9696 for assistance.
  5. Office/classroom/area will be closed for 24 hours after exposure and will remain closed until deep cleaning and disinfection are complete.
  6. The District Liaison will work with county public health agencies, Student Health Services, Human Resources, and other College areas as necessary to determine potential exposure to individuals on campus and notify these individuals. If individuals had close contact with the affected person, they should monitor their symptoms for 14 days and quarantine away from campus. The notification should recommend that the individual be tested between days 5-7 from the last contact with a COVID-19 positive person. It should also include the date they may return to campus, as determined by the time- and symptom-based approach.

Confirmation process: Individual report

Campus notification process: No all campus notification. College of Marin will provide direct communication and guidance to the affected individual(s).


Scenario 8

COLLEGE CLOSURE

According to the California Department of Public Health, College of Marin campuses would be required to close if at least 4 percent of the student body and staff are diagnosed with COVID-19 within a 14-day period.

Confirmation process: Public health agency confirmation

Campus notification process: COM Connect campus notification and DL.ALL/MyCOM Portal emails to employees and students. Information posted to marin.edu home page and College social media accounts.